2009 Terms and Conditions Admission Admission is $6.00 per student unless otherwise stated. Teachers are free and parents may also be invited to view the performance free of charge at the discretion of the Principal. Where cases of genuine hardship exist, Principals may allow a student to view a performance free of charge. Families with three or more students enrolled may attend for a family rate of $15.00. Workshops and Other Programs Workshops and Master Classes, Artists in Residence and On Demand have pricing determined by their duration and detail. For detailed pricing download the information pack from www.qac.org.au or call (07) 3846 7477. Payment and GST A Tax Invoice will be issued prior to the performance. Payment is then required within seven days of the performance. If attendance numbers increase or decrease from your original booking, please adjust both attendance numbers and corresponding GST on your tax invoice and send new payment amount. An adjustment invoice will be issued upon receipt of your payment. If paying by EFT, please quote the invoice number on your tax invoice. All performances incur GST. According to the ATO, education institutions have GST free status. Students do not pay GST on their tickets, however the school does. The GST amount will be itemised separately on your invoice for you to claim. Recommended Audience Numbers All Ontour inschools productions are designed as a stimulus for further classroom activities and it is recommended that all students attend. To ensure equity of access for all students, Queensland Arts Council has no minimum attendance figures and provides performances regardless of school enrolments. However, we suggest that where appropriate audiences are of at least 150 students. This helps ensure the ongoing viability of the program. If your school has more than one performance, we recommend that you group your students into similar year levels to maximise their experience.  Making it easier for you... If there is no suitable venue available at your school, QAC will pay the hire fee for an external venue. Your school’s Queensland Arts Council Coordinator is responsible for: Booking the venue Completing the Queensland Arts Council venue booking form that is sent with your confirmation letter Faxing the venue booking form back to QAC Ensuring access is available to the venue one hour prior and one hour after the performance Sending the external venue hire invoice to QAC for payment. Assistance with transport costs may be available in certain circumstances and should be negotiated annually with Queensland Arts Council. Due to touring logistics, QAC will request some schools to combine. We thank you for your support in this matter. About the Performance Performances are approximately 60 minutes including discussion time with the artists. The performers will call the school one week prior to the date of the performance. Use this time to discuss venue requirements, access (including parking) and arrival and departure times. Copyright All performances are subject to copyright. No electronic recording is permitted. Photographs are permitted only with the prior agreement of the artists. Venue Requirements for Dance Programs To reduce the risk of injury to dancers, wooden floors are required. Bare concrete surfaces, lino on concrete, carpet on concrete and carpet squares are not suitable. Wooden floors need to be checked for splinters, rough edges, slippery surfaces and loose or protruding nails or screws. Our programs require adequate ceiling height - please consider low fans and exposed beams. For further information please refer to the Department of Education Policies and Procedures for Health and Safety, (Category Arts, Module HS-10-60, Dance) which lists departmental policy, procedures, instructions and guidelines in relation to dance for use by schools, centres and administrative offices. 2009 Cancellation Policy A completed booking form is an agreement between your school and Queensland Arts Council. An administration fee of $100 will be charged for cancellations made after we receive your signed booking form. However, once performance dates have been mailed, a 50% cancellation fee will be charged as follows: Semester 1 performances Performance dates will be mailed by Monday 24 November 2008. Cancellation of a Semester 1 performance after Monday 8 December 2008 will attract a cancellation fee of 50% of the total original booking. Semester 2 performances Performance dates will be mailed by Monday 30 March 2009. Cancellation of a Semester 2 performance after Monday 27 April 2009 will attract a cancellation fee of 50% of the total original booking. If schools require a change to performance date or time, Queensland Arts Council needs a minimum of 4 weeks notice. QAC contracts artists based on your booking.